Search

The 9 Best Business Travel Apps For Digital Nomads

We don’t go anywhere without these business travel apps…

In the digital era, the right business travel app can be a game-changer for digital nomads and remote workers. Juggling between meetings in different time zones, finding the perfect workspace in a new city, or simply ensuring seamless communication with teams scattered globally, having the right tools in your pocket can make these challenges a breeze. In this comprehensive guide, we’ll dive deep into the best apps of 2023 tailored for business travelers and digital nomads, exploring their features, benefits, and how they’re revolutionizing the way we work and travel.

For a complete list of travel and business resources, check out our comprehensive guides.

What Makes a Business Travel App Essential for Digital Nomads?

Business travel apps are essential for digital nomads, streamlining their lifestyle by integrating itinerary management, expense tracking, and local insights into a single platform. These apps enhance productivity and adventure, offering real-time currency conversions, safety tips, and networking opportunities. By consolidating travel schedules, managing budgets across currencies, and providing connections to local communities and resources, they address the unique challenges of a mobile lifestyle, ensuring digital nomads can focus on their work and exploration with ease and efficiency.

Top 5 Features of Business Travel Apps

1. Integrated Itinerary Management

One of the primary reasons digital nomads turn to business travel apps is to have a seamless and organized travel plan. An ideal app should allow users to import flight, accommodation, and other reservation details. This centralized approach ensures travelers have real-time updates and a clear view of their upcoming schedules, minimizing travel hiccups.

2. Multi-Currency Expense Tracking

Digital nomads often traverse multiple countries, dealing with various currencies along the way. A top-tier business travel app must offer an intuitive expense tracking system that not only logs expenditures but also provides real-time currency conversion. This aids in accurate budgeting and ensures nomads can manage their finances efficiently, no matter where they are.

3. Local Insights and Recommendations

Being new to a city or country can be daunting. A valuable business travel app should provide users with insights into local amenities, such as co-working spaces, eateries, public transport, and cultural spots. Recommendations based on user reviews can help digital nomads quickly adapt and immerse themselves in their new environment.

4. Robust Safety and Security Features

Safety should never be compromised. The best business travel apps prioritize user safety by offering features like real-time location sharing, emergency service connectivity, and alerts for potential risks in a region. Digital nomads can then navigate unfamiliar terrains with increased peace of mind.

5. Networking and Community Connectivity

Beyond the logistics of travel and work, a sense of community is essential. Pioneering business travel apps often incorporate features that enable users to connect with fellow digital nomads, join local events, or even collaborate on projects. Building connections becomes as easy as a tap on the screen.

Best Business Travel Apps For Digital Nomads - cell phone with apps
There's an entire world at your fingertips

Image credit: Unsplash

Jump to App

1. TripIt: Streamlining Business Itineraries

TripIt is a renowned travel organizer app that automatically converts email confirmations from every travel reservation into a simple, chronological itinerary. Designed to minimize the stress of travel, TripIt consolidates your travel plans in one place, making them easily accessible.

Best Business Travel Apps For Digital Nomads - trip it travel planner

For business travelers and digital nomads juggling between flights, accommodations, and meetings, TripIt serves as a personal travel assistant. Its ability to auto-import travel details, combined with real-time alerts, ensures that nomads stay on top of their schedules even when on the move.

Key Features

  • Auto-Import Travel Details: TripIt scans your email for reservations and adds them to your itinerary.
  • Real-time Alerts: Stay updated on flight delays, gate changes, and more.
  • Seat Tracker: Get notified when your preferred seat becomes available.
  • Nearby Places: Discover nearby restaurants, transport options, and other essential spots.

Pricing

TripIt’s standard version is free, offering basic features. However, for more advanced utilities like Seat Tracker and real-time alerts, users can upgrade to TripIt Pro for $49/year.

Pros

Cons

Additional Information

TripIt also offers a “Teams” feature, ideal for businesses and groups. This allows multiple users to view and edit the same itinerary, ensuring everyone stays on the same page during business trips.

2. Revolut: Financial Fluidity for Business Travelers

Revolut is a financial technology company that offers a range of banking services, from currency exchange to global spending, without the hefty fees. It’s a game-changer for business travelers and digital nomads, providing a seamless financial experience no matter where they are in the world.

Juggling multiple currencies, bank accounts, and exchange rates can be a hassle for frequent travelers. Revolut simplifies this process by offering real-time exchange rates, international money transfers without hidden fees, and the convenience of managing finances from a single app. This fluidity is especially valuable for digital nomads and business travelers managing expenses across countries.

Key Features

  • No Foreign Exchange Fees: Spend in over 150 currencies at the interbank exchange rate.
  • Global ATM Withdrawals: Free cash withdrawals up to a certain limit.
  • Budgeting and Analytics: Track spending habits and set budgets.
  • Cryptocurrency Support: Buy, hold, and exchange popular cryptocurrencies.
  • Security Features: Instantly freeze/unfreeze your card and set payment limits.

Pricing

While Revolut offers a basic account for free, it also has premium tiers: Premium at $9.99/month and Metal at $16.99/month, providing added benefits like higher ATM withdrawal limits and premium customer support.

Pros

Cons

Additional Information

Revolut has expanded its suite of services beyond personal banking. With Revolut Business, companies can benefit from features tailored to businesses, such as multi-currency accounts, payroll integrations, and expense management.

3. Skyscanner: Cost-Effective Flight Booking for Business Trips

Skyscanner is a trusted global travel search engine that provides comparisons for flights, hotels, and car rentals. With its user-friendly interface and powerful search tools, Skyscanner allows users to find the most cost-effective travel options quickly and efficiently.

Best Business Travel Apps For Digital Nomads - skyscanner

Cost-effectiveness is often a priority for business travelers and digital nomads, especially when frequent travel is involved. Skyscanner’s ability to scan multiple airline and travel agency sites for the best deals means that users can save significantly on travel expenses. Its flexible search options, such as “Cheapest month” or “Everywhere”, provide valuable insights for those with flexible schedules.

Key Features

  • Comprehensive Flight Comparisons: Sources prices from various airlines and travel agencies.
  • Price Alerts: Get notified when flight prices drop for chosen routes.
  • Flexible Search Options: Discover the cheapest times to fly or explore potential destinations based on budget.
  • Hotel and Car Rental Comparisons: Consolidate travel bookings in one platform.
  • No Direct Booking Fees: Skyscanner doesn’t add any fees to the prices displayed.

Pricing

Skyscanner is free to use. The platform earns its revenue through referral commissions from airlines and travel agencies when users proceed with bookings.

Pros

Cons

Additional Information

Beyond just price comparisons, Skyscanner provides insightful articles and travel tips on their blog. From best destinations for business meetings to managing jet lag, these resources can be invaluable for business travelers and digital nomads alike.

4. Airbnb for Work: Business-Friendly Accommodations

Airbnb for Work extends the familiar Airbnb platform to cater specifically to the needs of business travelers. Leveraging the vast network of Airbnb listings worldwide, it focuses on accommodations suitable for work, ensuring professionals find spaces equipped for productivity and comfort during their travels.

Best Business Travel Apps For Digital Nomads - airbnb

Airbnb for Work extends the familiar Airbnb platform specifically to meet the needs of business travelers and digital nomads. With a focus on providing accommodations that support work-related travel, it ensures that professionals have access to spaces equipped for productivity, whether it’s a reliable Wi-Fi connection or a quiet workspace. Digital nomads, in particular, benefit from the platform’s worldwide reach, enabling them to find suitable accommodations that can double as temporary offices in virtually any destination.

Key Features

  • Work-Ready Homes: Listings with fast Wi-Fi and dedicated workspaces.
  • Flexible Cancellations: Options for refundable reservations to adjust to changing plans.
  • Experiences for Team Building: Curated local experiences ideal for team bonding or relaxation after meetings.
  • Spaces for Offsites and Meetings: Unique spaces for team gatherings or corporate events.
  • Employee Travel Programs: Set up travel programs for employees, streamlining the booking and expense process.

Pricing

Pricing on Airbnb for Work varies depending on the listing and location. While individuals pay per booking, businesses can integrate Airbnb for Work with their travel programs to manage expenses more efficiently.

Pros

Cons

Additional Information

Airbnb for Work goes beyond just accommodations. Companies can also utilize it for unique team-building experiences or even for relocating employees. Moreover, user reviews and ratings provide transparency, ensuring travelers have all the information they need before making a booking.

5. WiFi Map: Ensuring Seamless Business Connectivity

In today’s digital age, connectivity is more crucial than ever, especially for digital nomads and business travelers. WiFi Map is a popular app that aims to solve the challenge of finding reliable internet connections on the go. With a vast community-driven database of Wi-Fi hotspots worldwide, this app ensures that professionals always stay connected, no matter where their work takes them.

Best Business Travel Apps For Digital Nomads - wifimap

WiFi Map proves invaluable for those who rely on internet connectivity for their work. Whether attending a business meeting via video call or needing to access important files from the cloud, having a list of nearby Wi-Fi spots can be a game-changer for business travelers and digital nomads alike.

Key Features

  • Global Wi-Fi Database: Access to millions of Wi-Fi hotspots across the globe.
  • Password Sharing: Users can share and access passwords for secured networks.
  • Offline Maps: Download maps to find Wi-Fi even without an internet connection.
  • Wi-Fi Speed Test: Check the speed of a connection before connecting.

Pricing

WiFi Map offers a free version with basic features. For those seeking an ad-free experience and additional capabilities, they provide a Pro version available via subscription.

Pros

Cons

Additional Information

WiFi Map boasts of having a community of over 150 million users. This widespread user base ensures that the app remains updated with the latest hotspot information, making it a reliable tool for anyone in need of consistent internet access.

6. Slack: Remote Team Communication for Business Nomads

For business travelers and digital nomads, staying in the loop with teams and clients is paramount. Slack has transformed the landscape of professional communication by offering a platform that is both versatile and user-friendly. Designed to replace the traditional email, it brings all communication into one place, making it easy for teams, no matter how dispersed, to stay connected and productive.

Slack stands out as more than just a messaging app—it’s a collaboration hub. With channels dedicated to specific topics or teams and the ability to integrate with countless other tools, it’s ideal for those working remotely or on the move. Its real-time messaging and file-sharing capabilities ensure that business nomads are never out of touch.

Key Features

  • Channels: Organized spaces for team communication, whether for a project, topic, or team.
  • Direct Messages: Private conversations between team members.
  • File Sharing: Easy sharing and storage of documents, images, and videos.
  • Integrations: Compatibility with a multitude of other tools and platforms, including Google Drive, Trello, and more.
  • Video Calls: Conduct meetings and discussions in real-time.

Pricing

Slack offers a freemium model, with its basic version available for free. They also offer Standard, Plus, and Enterprise Grid plans, catering to varying business needs and sizes.

Pros

Cons

Additional Information

Slack’s emphasis on creating a “less busy” work environment resonates with its vast user base. With customizable notifications and a Do Not Disturb feature, it ensures that while everyone stays connected, they’re also not overwhelmed.

7. Trello: Project Management on the Go

Business travel often requires professionals to juggle multiple tasks and projects. For digital nomads, this can be even more pronounced. Trello, with its intuitive card and board system, offers a visual approach to project management that resonates with users who need to keep tasks organized while on the move.

Best Business Travel Apps For Digital Nomads - trello

Business travel often requires professionals to juggle multiple tasks and projects. For digital nomads, this can be even more pronounced. Trello, with its intuitive card and board system, offers a visual approach to project management that resonates with users who need to keep tasks organized while on the move.

Key Features

  • Boards, Lists, and Cards: Organize tasks and projects visually.
  • Customizable Workflows: Tailor boards to fit your team’s unique workflow.
  • Integrations: Link with tools like Slack, Google Drive, and more to streamline operations.
  • Checklists and Due Dates: Track task progression and ensure timely completion.
  • Collaboration: Invite team members, assign tasks, and comment on cards.

Pricing

While Trello does offer a free basic version, its paid plans—Trello Gold, Business Class, and Enterprise—unlock more advanced features and larger attachment limits.

Pros

Cons

Additional Information

For business travelers and digital nomads, tools that offer a blend of flexibility and efficiency are golden. Trello’s emphasis on visualization, combined with its adaptability, makes it an indispensable tool for professionals on the go.

8. Zoom: Business Meetings Without Borders

In today’s interconnected world, business doesn’t stop just because you’re on the move. Zoom has emerged as one of the leading video conferencing platforms, enabling business professionals and digital nomads alike to hold meetings, webinars, and conferences regardless of their physical location.

Best Business Travel Apps For Digital Nomads - zoom

Zoom’s mobile and desktop apps ensure that you’re never too far from your next meeting. Its reliable video and audio quality mean that even if you’re connecting from a bustling café in Bali or a hotel room in Hong Kong, you can participate with clarity.

Key Features

  • High-Quality Video and Audio: HD video and clear audio for all meetings.
  • Screen Sharing: Share presentations, documents, and videos during meetings.
  • Breakout Rooms: Split a meeting into smaller groups for focused discussions.
  • Webinars and Large Meetings: Support for up to 1,000 video participants and 49 videos on screen.
  • End-to-End Encryption: Ensuring privacy and security in every conversation.

Pricing

Zoom offers a free basic plan, but businesses might consider the Pro, Business, or Enterprise plans for additional features and longer meeting durations.

Pros

Cons

Additional Information

For digital nomads and business travelers, maintaining clear communication is crucial. Zoom’s global reach and robust feature set make it an essential tool for staying connected and conducting business efficiently from anywhere.

9. Asana: Task Management for the Traveling Professional

Asana stands as one of the leading task management platforms in the digital realm. For the professional always on the move, especially digital nomads and business travelers, Asana provides an organized interface to assign tasks, set deadlines, and ensure project progression, irrespective of geographical location.

Best Business Travel Apps For Digital Nomads - asana

When business activities span across various cities or even countries, keeping track of tasks becomes paramount. Asana facilitates this by offering a visual project management tool where tasks can be assigned, prioritized, and tracked. Its intuitive interface allows for the creation of project timelines, setting dependencies, and even integrating with other tools, ensuring that business professionals maintain productivity while traveling.

Key Features

  • Visual Project Timelines: Get a clear view of tasks and their deadlines.
  • Task Assignments: Delegate tasks to team members with clarity.
  • Customizable Workspaces: Adapt Asana to fit the specific needs of different projects.
  • Integrations: Seamlessly integrates with tools like Slack, Google Workspace, and more.
  • Portability: Asana’s mobile app ensures you’re always connected to your projects.

Pricing

Asana offers a free basic version with premium plans including Premium, Business, and Enterprise tiers, catering to different organizational needs.

Pros

Cons

Additional Information

For the digital nomad, Asana acts as a virtual assistant, ensuring that tasks, large or small, are well-organized and deadlines are met. This is invaluable for professionals who can’t always be present at a static office location but need to stay in sync with their teams.

Tips for Getting the Most Out of Your Business Travel App

With the plethora of business travel apps available, it’s essential to know how to maximize their potential. These tools are designed to make business travel and remote work more manageable and productive. Here are some essential tips to ensure you’re getting the most out of these apps.

1. Regularly Update Your Apps

Always ensure that your apps are up-to-date. Developers frequently release updates to fix bugs, introduce new features, and enhance performance.

2. Customize Notifications

Tailor your app notifications to receive only what’s essential. This helps in avoiding unnecessary distractions, especially when working on the go.

3. Take Advantage of Integrations

Many business travel apps offer integrations with other popular tools. For instance, scheduling apps might integrate with calendar software. Leveraging these integrations can streamline your workflow.

4. Backup Important Information

Whether it’s your travel itinerary, meeting schedule, or important documents, always have a backup. Use cloud storage or offline methods to ensure your data’s safety.

5. Familiarize Yourself with Offline Features

While traveling, you might not always have a reliable internet connection. Understanding which apps and features are available offline can be a lifesaver.

6. Attend Training or Webinars

Some apps offer training sessions or webinars for users. These can provide valuable insights and tips on how to use the app more efficiently.

7. Set Clear Objectives

Know what you want to achieve with each app. Whether it’s finding the best co-working spaces or efficiently managing tasks, having clear objectives will ensure you utilize the app to its fullest. See our guide on goal setting here.

8. Regularly Review and Declutter

Over time, you might accumulate apps that you no longer use. Regularly review your suite of tools and remove any redundant or outdated apps to free up storage and reduce clutter.

9. Use Security Features

With increasing cyber threats, it’s vital to use any built-in security features your apps offer. This can include two-factor authentication, biometric access, or encrypted communication.

10. Provide Feedback to Developers

If you find an issue with an app or have a suggestion for improvement, let the developers know. Your feedback can help enhance the app for all users.

Conclusion: Maximizing Business Travel With Business Travel Apps

In an age where technology and travel seamlessly blend, digital nomads and business travelers are more equipped than ever to remain productive on the go. Through the power of specialized apps, we can navigate diverse locations, manage tasks, attend meetings, and even establish workspaces in foreign cities.

These apps not only simplify the complexities of a nomadic lifestyle but also enhance the experience of living and working anywhere in the world. By providing essential services like itinerary management, currency conversion, safety tips, and community connections, they empower digital nomads to navigate their adventures with confidence and ease, making global mobility more accessible and enjoyable.

As the world becomes your office, embracing these tools can transform challenges into opportunities. Ready to elevate your nomadic journey? Dive into the world of business travel apps and discover how they can revolutionize your work and travel experience.

Jonny Birch
Jonny Birch
Often behind the scenes, you’ll find Jonny strategizing business plans for fellow digital nomads as well as for the DNG team. Armed with a laptop and an iced Americano, Jonny is our go-to strategy source for all things DNG. As a former UK-based digital marketing agency owner and current global marketing exec, Jonny's industry knowledge and SEO expertise make him a vital tool for building online brands and successful businesses.

Share this post:

Some of the links above may be affiliate links (disclosure). This simply means that if you click the link, we may make a small commission if you choose to purchase something from the website. We only recommend products and companies that we have personally used and / or trust.
You might also like

Ready to live and work wherever you want?

Subscribe to our newsletter to receive the latest remote work advice, tips and insights from real digital nomads!